Privacy Policy and Cookies

 
The below privacy policy defines the terms and conditions of using the www.pl.havas.com website.
 
  1. Personal data processing
     
    In relation to the implementation of the requirements of Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and of repealing Directive 95/46/EC (General Data Protection Regulation), we would like to inform you of the rules for the processing of your personal data and about your rights in relation to this.
     
    1. The controllers of your personal data are Havas Warsaw Sp. z o.o. with its seat in Warsaw (00-728), at ul. Józefa Piusa Dziekońskiego 1 and Havas Media Sp. z o.o. with its seat in Warsaw (00-728), at ul. Józefa Piusa Dziekońskiego 1, hereinafter referred to as ‘Data Controllers’. (00-728), przy ul. Józefa Piusa Dziekońskiego 1, zwani dalej „Administratorzy”.
      2.  
    2. This website does not collect personal data automatically. If you provide us with your personal data, you do so voluntarily.
      3.  
    3. Your personal data shall only be processed for the following purposes:
        – to allow you to submit your CV application,
        – to answer your questions or comments.
       
    4. All additional information relating to the processing of personal data during the recruitment process conducted in our company can be found below in Point 3.
      5.  
    5. Our company uses eRecruiter software provided by the company::
       
      eRecruitment Solutions sp. z o.o.
      PROXIMO Office
      at ul. Prosta 68
      00-38 Warszawa
       
    6. We have signed a personal data processing agreement with the above company in order to maintain the highest standards. The personal data provided shall be shared only with entities operating in the Havas Group Poland. All entities operating in Havas Group Poland are listed below:
       
      1. Havas Media Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        2.  
      2. Havas Warsaw Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        3.  
      3. Socialyse Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        4.  
      4. Arena Media Communications Sp. z o.o.
        ul. Postępu 13
        02-676 Warsaw
        5.  
      5. Havas PR Warsaw Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        6.  
      6. Havas Engage Warsaw Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        7.  
      7. HHP Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        8.  
      8. Fullsix Media Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        9.  
      9. Marketing House Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
        10.  
      10. H Warsaw Sp. z o.o.
        ul. Józefa Piusa Dziekońskiego 1
        00-728 Warsaw
      7.  
    7. Your personal data shall not be shared with other entities that are not a group entity of Havas Group Poland.except for those that have an appropriate legal basis.
      8.  
    8. Your personal data shall not be transferred outside the EEA (European Economic Area).
      9.  
    9. We have exercised due care to ensure appropriate technological, physical, administrative and procedural data protection measures, meeting market standards, in order to protect and ensure confidentiality, correctness and the availability of the processed personal data, as well as protection against unauthorized use, or unauthorized access to personal data, and protection against the breach of personal data security in accordance with instructions, internal policies and applicable legislative provisions.
      10.  
    10. Your personal data shall be processed until you withdraw your consent, or for a period of two years, if you consent to this when submitting your CV application, and personal data after the indicated period shall be permanently deleted.
      11.  
    11. On our website you shall find links to other websites. By clicking on links of other entities, you can access their websites. We suggest that after accessing another website that is not related to Havas Group Poland you should read the privacy policy published by the owner of the given website. We have no responsibility over the personal data that you may leave on other websites.
      12.  
    12. Within Havas Group Poland, a Data Protection Officer has been appointed, who ensures that the processing of personal data is carried out in accordance with applicable law. Data Protection Officer: E-mail address: [email protected]
      13.  
    13. As a personal data owner, you have the right to request that we grant you access to change or delete personal data, limit their processing, and the right to object to the processing and transfer of data. You also have the right to withdraw your consent at any time and the right to receive a copy of the processed personal data, and to withdraw consent completely. All rights mentioned here may be exercised by you by means of a message to the Personal Data Controller via traditional mail or by sending a message to the e-mail address [email protected]
      14.  
    14. Your data shall not be processed and profiled automatically.
      15.  
    15. If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the President of the Personal Data Protection Office. Personal Data Protection Office ul. Stawki 2 00-193 Warsaw
    2.  
  2. Cookies
     
    When operating within this website (hereinafter referred to as the ‘Website’), information shall be collected that allows us to identify the user’s computer and the appropriate browser (or any mobile devices used), by installing small text files called ‘cookies’ and other similar IT methods (collectively referred to as ‘Cookies’ for the purposes of this document).
    Cookies installed via the Website are divided into the following categories:
       
      – Technical Cookies are closely related to navigating the Website and ensure standard navigation. They allow, among other things, to track the user’s choices (language selection or the size of the font used), identify the computer or mobile device in the case of a new connection and manage the session. They are also used for statistical purposes to improve the quality of services and the availability of the Website to its users.
       
      – Third party technical Cookies are Cookies posted on the Website by third parties (selected by the Controllers). This category includes Google Analytics cookies, used for statistical purposes in aggregate and anonymous form, to analyse entries and operations on the Website by users.
       
      – Third party technical Cookies installed for marketing purposes are cookies installed via the Website by third parties in order to send users personalized advertisements, in accordance with their preferences, according to the information related to the websites visited (e.g. a visit to this Website or other pages that use the same Cookies).
       
      1. 2.1. For the convenience of users, the website www.pl.havas.com, hereinafter called the ‘Website’, uses Cookies and similar technologies to adapt the Website to the needs of the users and for statistical purposes. Cookie files are small text files sent by the visited online platform to the device of the Internet user.
        2.  
      2. 2.2. Cookies are also used by websites to which the Website refers, for example during multimedia presentations. Cookie settings can be changed in the options tab of the Internet browser. Failure to change said settings signifies consent to the locally used Cookies.
        3.  
      3. 2.3. The Website uses performance Cookies which collect information concerning the methods of using the website to improve its operation, and functional Cookies which ‘remember’ the user’s settings (e.g. language, font size).
        4.  
      4. 2.4. The Cookie protection level is adjustable in every search engine to the point of blocking the Cookies completely. This increases the security and protection of data, but it may also prevent certain functions from working.
        5.  
      5. 2.5. How to change settings in the most popular search engines can be found in the following links: information:
        6.  
      6. 2.6. We also encourage you to use tools that allow you to easily manage cookie settings on your device. http://optout.networkadvertising.org or http://www.youronlinechoices.com/pl/
    3.  
  3. Information on the rules of personal data processing for candidates
     
    1. Personal Data Controller
       
      The Controllers of your personal data are:
       
      Havas Warsaw Sp. z o.o. with its seat in Warsaw, ul. Józefa Piusa Dziekońskiego 1, 00-728 Warsaw and Havas Media Sp. z o.o. with its seat in Warsaw, ul. Józefa Piusa Dziekońskiego 1, 00-728 Warsaw (hereinafter: ‘Data Controllers’). You can contact us as follows:
       
        3.1.1 by letter to the address given above with the annotation ‘Data Protection Officer’,
         
        3.1.2 by e-mail: [email protected][email protected]
         
        3.1.3 by phone: 22 444 0 888.
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    2. Data Protection Officer
       
      We have designated a Data Protection Officer, a person who you can contact for all matters relating to the processing of personal data and the exercise of rights related to data processing. You can contact the Data Protection Officer as follows:
       
        3.2.1 by letter to the address: Havas Warsaw Sp. z o.o., ul. Józefa Piusa Dziekońskiego 1, 00-728 Warsaw with the annotation ‘Data Protection Officer’,
         
        3.2.2 by letter to the address: Havas Media Sp. z o.o., ul. Józefa Piusa Dziekońskiego 1, 00-728 Warsaw, with the annotation ‘Data Protection Officer’,
         
        3.2.3 by e-mail: [email protected]
      3.  
    3. The purposes of processing your personal data and the legal basis for it The purpose of processing your data is:
       
        3.3.1 to carry out the recruitment process conducted by Data Controllers,
         
        3.3.2 to carry out future recruitment processes conducted by Data Controllers.
         
        The legal basis for the processing of your personal data relates to:
          – legal provisions – to the extent specified in the provisions of the Labour Code,
          – consent – to the extent that does not result from the provisions of the Labour Code.
    4.  
  4. Personal data storage period The Data Controllers shall not store your personal data after completing the recruitment process. If you consent to the processing of personal data for the purposes of future recruitment processes, the Data Controllers shall store your data until consent is withdrawn, but no longer than two years from the date of sending the application.
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  5. Recipients of your personal data The Data Controllers shall transfer your personal data to entities processing data on behalf of the Data Controllers in services related to the recruitment of employees or the provision of IT systems for recruitment purposes; such entities processing personal data on the basis of an agreement with the Data Controllers and only in accordance with the Data Controllers’ instructions. Your data may be shared with entities from the Havas Group Poland capital group. The list of entities belonging to the capital group is provided in section 1.6. of this document.
    6.  
  6. Transferring data outside the European Economic Area Your personal data shall not be transferred outside the European Economic Area.
    7.  
  7. Your rights in relation to the processing of personal data
     
    Your rights in relation to the processing of personal data are as follows:
     
    a. the right to withdraw consent, 
     
    b. the right to access your personal data,
     
    c.  the right to request the rectification of your personal data,
     
    d.  the right to request the deletion of your personal data,
     
    e.  the right to request limitations on the processing of your personal data,
     
    f.  the right to object to the processing of your data due to your particular situation – in cases where we process your data on the basis of our legitimate interest,
     
    g.  the right to transfer your personal data, i.e. the right to receive your personal data from us in a structured, commonly used, machine-readable IT format. You can send the data to another Data Controller or request that we send your data to another Data Controller. However, we shall only do so if it is technically possible. The right to transfer personal data is granted to you only with regard to the data that we process on the basis of an agreement with you or based on your consent. To exercise the above rights, contact us or our Data Protection Officer (contact details in points 3.1 and 3.2. above)
     
    The right to withdraw consent
     
    To the extent that your data is processed on the basis of consent, you have the right to withdraw consent to data processing at any time. The withdrawal of consent does not affect the lawfulness of processing based on your consent given before its withdrawal.
     
    The right to lodge a complaint with an authority
     
    You also have the right to lodge a complaint with the supervisory authority dealing with the protection of personal data, namely the President of the Personal Data Protection Office.
     
    Personal Data Protection Office
     
    ul. Stawki 2 00-193 Warsaw
    8.  
  8. Obligation to provide personal data The obligation to provide your personal data results from the legal provisions in particular, as referred to in point 3.3. above.
     
    In addition, providing data is necessary to conclude and perform an employment contract – it is not possible to conclude an employment contract without providing personal data.